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Public Records

The Public Records Unit is the central repository for incident and Florida Traffic Crash Reports generated by the Seminole County Sheriff’s Office. The Unit is also responsible for the sealing and expunging of arrest records and changes in criminal histories as a result of identity theft.

Members of the public may request the following records through the Public Records Unit:
  • Incident reports
  • Calls for service
  • Local record checks
  • Insurance requests
  • Uniform Crime Reports
  • Statistical Requests (see below for more details)
  • Traffic accident reports (see below for more details)
What fees may apply?
  • Black and White, Single-sided copy: $0.15 each page
  • Black and White, Double-sided copy: $0.20 each page
  • Color, Single-sided copy: $0.25 each page
  • Color, Double-sided copy: $0.35 each page
  • Certified copy: $1.00 per copy
  • Videos and 911 CD/Tapes: depends on research time
  • Extensive Research: Deposit required according to nature of the request.
Note: Extensive Research Fee is defined as a special service charge when the nature or volume of public records to be inspected is such as to require extensive use of information technology resources, or extensive clerical assistance or supervisory assistance or both.

What reports are obtainable and how do I obtain them?
All record requests may be obtained through the Public Records Unit located at the main Sheriff’s Office building at 100 Eslinger Way, Sanford, FL 32773. The Unit is open Monday through Friday from 8:00 a.m. to 5:00 p.m. The phone number is (407) 665-6690.

Requests are usually processed in the order they are received and may have a delayed response due to the nature of the request, volume received and/or the staffing available to process the requests.

The public may obtain a closed report by three methods:
  • E-Mail your request to recordsrequest@seminolesheriff.org
  • Fax a request to (407) 665-6655; please include a return fax and phone number for you
  • Visit the Records Unit and request a record in person
  • Mail in a request (printing fees may apply), along with a self-addressed stamped return envelope, to:
Seminole County Sheriff’s Office
Attention: Records
100 Eslinger Way
Sanford, FL 32773

If the report is open or a capias has been requested, the report will not be available to anyone except the victim or the victim’s representative until the case has a disposition or is closed. The victim must show ID and the representative must state they are a representative in writing. Some open cases may not be available even to the victim (ex: Major Crime cases).

Release of Florida Traffic Accident Reports
Per Florida Statute Section 316.066, effective June 5, 2001, accident reports are no longer a public record under the provisions of Florida Statute Section 119.07 for a period of 60 days after the date the report is filed. However, they can be made available immediately to:
  • The parties involved
  • Their legal representatives
  • Their licensed insurance agents
  • Their insurers
  • Persons under contract with such insurer to provide claims or underwriting information
  • Prosecutorial authorities
  • Radio and television stations licensed by the FCC
  • Qualifying newspapers
  • State and Federal Agencies authorized to have access to such reports by any provision of the law

When making a request for an accident report which falls within the 60 day time period, one of the following types of credentials and/or identification must be provided in support of any claim for access to be the requested report:
  • Driver’s license or other governmental issued picture ID, identifying the requester as a party involved in the accident
  • Signed and notarized letter from an involved party authorizing the pickup of the report on their behalf
  • Letter from an attorney stating they represent a party involved
  • Formal written request from an insurance company on company letterhead or otherwise clearly identifiable request form for each report identifying the parties they insure
  • Written proof demonstrating one is under contract with an insurer for the specific report requested and identifying the insured parties
  • State or Federal Credentials and/or licenses
  • As approved by a supervisor in the Records Unit
  • Reports may also be obtained from the Accident Report and Retrieval Service on line for a fee

Statistical Requests
Statistical data can be requested for specific location(s) and time frames. The public can request specific information for calls for service and/or offense reports. This type of request would constitute an extensive research fee, due to the extensive use of time and resources to complete the request. The Crime Analysis Public Statistical Request form can be found here. To request this information please complete the Public Statistical Request form with as much information as possible. The request will be initiated once the Records Department receives the completed form and $13.04 deposit. Any additional time required to complete the request will be charged upon pickup at a rate of $4.35 per fifteen minutes. Requests can take approximately one week to complete, depending on how extensive the request is.

Acceptable forms of payment include cash, money order or cashier's check (no personal checks). The deposit payment and completed form can either be delivered in person or mailed to:

Seminole County Sheriff’s Office
Attention: Records
100 Eslinger Way
Sanford, FL 32773

Validation of Person or Property
It is important for our agency to keep up to date records on missing persons or property. If our agency has mailed you a form to verify your information is accurate on your stolen property or missing persons report, then we ask that you please fill out the appropriate form:  Stolen Property Report or Missing Persons Report.

Note: Obtaining confidential information by someone who knows they are not entitled to do so is a felony violation per FL Statute 316.066.


COPYRIGHT SEMINOLE COUNTY SHERIFF'S OFFICE 2016

Seminole County Sheriff's Office
100 Eslinger Way
Sanford, Florida 32773
Phone: (407) 665-6600