SEMINOLE COUNTY SHERIFF'S OFFICE
EXECUTIVE ASSISTANT – OFFICE OF THE SHERIFF
Download Pre-Screen Questionnaire
The Seminole County Sheriff's Office is now accepting applications for the position of Executive Assistant in the Office of the Sheriff.
This position involves providing high level and professional administrative and secretarial support to the Executive Command, and assisting in supporting the Sheriff and other executive command as needed. The starting hourly salary for this position is $16.68 to $22.10, depending on applicable experience. Pre-screen questionnaires must be submitted on or before the closing date of May 4, 2018.
Minimum Requirements :
Prerequisites for this position are as follows:
- Minimum associate of arts degree; bachelor degree preferred
- Five (5) years progressively responsible secretarial experience including two (2) years of experience with extensive public contact and/or administrative assistant responsibilities; or an equivalent combination of related training or experience
Duties for this position are as follows:
- Applicant must be computer proficient
- Applicant must have exceptional customer service skills, to include phone and email business etiquette
- Applicant must have strong writing and editing skills
- Applicant must have the ability to maintain confidential information and must demonstrate high discretion
- Applicant must be able to work independently and with little supervision
- Applicant must have the ability to multi-task and to operate efficiently in a fast-paced and dynamic environment
All candidates must fully complete and submit a pre-screen questionnaire. The pre-screen questionnaire may be submitted via email to firstname.lastname@example.org or by hand delivering to the Information Desk.
- Researches, compiles and analyzes data for use in reports, presentations, and meetings as well as completes special projects as requested
- Independently prepares reports, presentations, and other executive communications to include letters, memorandums, and emails
- Attends internal and external meetings and events with the Chiefs as needed to provide executive support and assistance
- Represents the Sheriff and Chiefs when screening calls and responding to inquiries from elected officials, government agencies, staff members, and the general public
- Independently resolves, or provides assistance resolving various inquiries or issues received via phone, mail, and/or email from the Sheriff or Chiefs
- Maintains calendars to include scheduling appointments and meetings to ensure time efficiency and priority
- Coordinates travel arrangements to include preparing travel request and reimbursement forms
- Provides assistance to other administrative staff or supervisors as appropriate
- Greets visitors and guests to the executive suite and provides assistance as needed
- Maintains files and office records ensuring accurate records of communication are maintained
- Provides administrative support for boards or committees as requested
- Prepares public notices, takes minutes, and maintains records and files
Each applicant must have a Background Investigation Waiver (included with the pre-screen questionnaire) notarized. Failure to include this notarized waiver with your pre-screen questionnaire will disqualify your application. Any costs associated with the completion of this form are the responsibility of the applicant. The Sheriff’s Office does not provide notary service for this form.
Successful applicants will be required to complete and submit an entire employment application, which will be provided to the applicant by Human Resources. The applicant will then submit to a thorough background investigation, which includes, but not limited to, past employment/education verification, driver license review, credit history, prior drug use history, arrest/conviction record, and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the pre-screen questionnaire or employment application will disqualify your application.
The background investigation process may take 3-6 months depending upon the complexity of the applicant’s background. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.
Candidates for employment must comply with the Body Ornamentation policy, which includes tattoos, brands, intentional body/tongue piercing (not including normal piercing of the earlobe for earrings) or mutilation and dental ornamentation. “Visible” is defined as body ornamentation that is visible on the arm below the sleeve of a short sleeve or golf-style shirt or above the collar of a short sleeve or golf-style shirt. Any visible body ornamentation must be disclosed at the time of application.
Applicants not selected for employment will receive notification from Human Resources, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff’s Office after one year from the date of notification.
Please direct any questions to:
Seminole County Sheriff’s Office
Human Resources Division
100 Eslinger Way
Sanford FL 32773
The Sheriff’s Office is committed to a diverse work force, is a drug free workplace and is an equal opportunity employer.